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Aura Workflow & Approvals for Confluence

Add approval workflows and publishing automation to Confluence

Aura Workflow brings multi-tier document approvals, content review processes, and automated publishing to Confluence Cloud. Create workflows with unlimited approval stages, track document status, and publish approved content automatically.

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Why teams choose Aura Workflow for Confluence

Aura Workflow – Multi-stage approvals

Multi-stage approvals for any review process

Build workflows with unlimited approval rounds. Technical review, legal sign-off, management approval. Each stage supports multiple approvers working in parallel or sequence. Perfect for multi-tier document workflows.

Aura Workflow – Visual workflow designer

Visual workflow designer without coding

Drag and drop approval stages, connect them with transitions, and see your entire workflow at a glance. Simpler than Comala’s markup language, more powerful than basic status labels.

Aura Workflow – Automated publishing

Automated publishing to separate spaces

Keep draft content separate from published versions. Once approved, content automatically publishes to production spaces, removes draft restrictions, or syncs to external sites.

Aura Workflow – Compliance tracking

Compliance tracking with full audit trails

Every workflow action is logged with timestamp, user, and comments. Version history tracks all changes. Meet ISO 27001, ISO 9001, HIPAA, MDR, and NIST requirements with documented approval chains.

Works with Confluence Standard and existing content

Full features on every Confluence plan

Aura Workflow runs on Free, Standard, Premium, and Enterprise plans. All features available regardless of your Confluence subscription level.

Integrates with your tools

Connect with Slack for notifications, Jira for issue tracking, Teams for alerts, and SharePoint for document sync. Your workflow extends across your entire toolkit.

Apply workflows to existing pages

Add approval processes to current content without migration. Bulk-apply workflows to entire spaces. Roll out gradually or implement immediately.

Explore, learn, connect

Here’s a suite of resources to help you get to know Aura Workflow.

  • Marketplace

    Quality Control, Document Lifecycle Management, Reviews for Teams, Automations, Content Status, Policy, Governance, Compliance ISO

  • Product advice

    Need help deciding which app solution would be perfect for your team? Want to clarify and compare app features with a real person?

  • Documentation

    User guides, how-tos, technical specs, and troubleshooting

  • YouTube

    Demos, tutorials, webinars, interviews, and fun stuff

  • LinkedIn

    Latest product updates, event news, and maybe the odd meme

  • Support

    We want to hear your problems, ideas, dreams, existential crises…

How to create an approval workflow in Confluence

Install the approval workflow app

Add Aura Workflows from the Atlassian Marketplace in 60 seconds

Create your workflow

Build approval stages with drag-and-drop workflow designer

Assign approvers

Add users or groups to each approval stage

Apply to pages

Attach workflows to new or existing Confluence pages

Track and automate

Monitor approval status and publish approved content automatically

Why teams switch from Comala to
Aura Workflow

Feature Comala Document Management AppFox Workflows Aura Workflow
Setup complexity Complex markup language Moderate Visual drag-and-drop
Multi-tier approvals Yes, with scripting Yes Yes, unlimited tiers
Draft/publish separation Requires add-on Built-in Built-in with auto-sync
Works on Standard plan Yes Yes Yes
Mobile approvals Limited Basic Full mobile interface
Bulk operations Basic Limited Advanced bulk actions
Price $$ $$ $
Support response 24-48 hours 24 hours 2-hour average

Create approval workflows in Confluence for every scenario

Document control workflows

Quality manuals, SOPs, and policies flow through technical review, QA, and management approval. Track versions and maintain compliance records throughout.

Content publishing workflows

Marketing content and documentation pass through editorial review and fact-checking before publishing to production spaces. Draft and published versions stay separate.

Contract approval workflows

Contracts move through legal, finance, and executive approval with full visibility. Complete audit trails for every signature and comment.

Product release workflows

Release notes require product, engineering, and marketing approval. Parallel approvals keep things moving while maintaining control.

Efficient Confluence approval workflows for different team needs

Technical Documentation

Engineering docs flow through peer review, security assessment, and release management approval. Integration with development tools means documentation stays synchronized with code releases.

HR & Policy Management

Route policy updates through legal review, union consultation, and executive approval before auto-publishing to employee spaces. Set expiration dates that trigger re-approval cycles so policies stay current.

Quality & Compliance Teams

Build ISO-compliant document workflows with technical review → QA verification → management approval → automated distribution. Version control and audit trails maintain your certification requirements without manual tracking.

Contract Management

Multi-tier approval for contracts based on value thresholds. Legal review, finance approval, and executive sign-off with complete audit trails for every decision and comment.

Marketing & Content Teams

Manage campaign materials with brand review, legal check, and stakeholder approval stages. Approved content publishes to designated spaces while maintaining version history for compliance.

Confluence workflow automations that eliminate manual tasks

When pages hit certain workflow states, Aura triggers actions automatically without you lifting a finger. Here’s what happens behind the scenes:

Workflow Event Automated Action
Page submitted for review Email sent to approvers with direct link
Content approved Publishes to production space, removes restrictions
Page rejected Creates Jira issue, notifies author with feedback
Approval pending 48 hours Sends reminder to approvers
Document expires Triggers re-approval workflow
Final approval received Archives previous version, updates knowledge base
Aura Workflow – Set up automated page publishing workflows

Set up automated page publishing workflows in Confluence Cloud

Most teams struggle with the working version versus published version problem in Confluence. You edit in one place but need approved content to appear somewhere else entirely.

Aura Workflows solves this with a streamlined two-space publishing method: content creators work in draft spaces with full editing permissions while approved pages automatically sync to production spaces, where restricted permissions keep them read-only for most users.

Version control maintains the relationship between draft and published, so changes to published content only happen through the approval workflow.

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Manage content approval in Confluence efficiently

Dashboard views for every role

Everyone gets a personalized view of what matters to their role. Authors track submission status, approvers see their review queue, and managers monitor workflow progress to identify bottlenecks.

Mobile approvals that work

Review and approve content from any device with a full mobile interface designed for approvals on the go. You can add comments, request changes, or approve with one tap from anywhere.

Bulk operations save time

When you need to process multiple approvals at once, select several pages and approve them together. This feature is particularly useful for routine updates, batch releases, and monthly review cycles.

Stuff you probably want to know

How do I create a multi-tier approval workflow in Confluence?

Install Aura Workflow from the Atlassian Marketplace, then use the visual workflow designer to build your process. Drag approval stages onto the canvas, connect them, and assign users or groups to each tier. Each tier can have unlimited approvers working in parallel or sequence.

Can I set up a publishing workflow in Confluence without Premium?

Yes, Aura Workflow runs on all Confluence plans including Standard and Free. You get the full publishing workflow with draft spaces, approval stages, and automatic publishing to production spaces.

How do I keep draft and published content separate in Confluence?

Aura Workflow uses the two-space method: edit in draft spaces with full permissions, then approved content automatically publishes to read-only production spaces. This solves the working version versus published version problem.

Is Aura Workflow simpler than Comala Document Management?

Aura uses visual drag-and-drop instead of Comala’s markup language. No scripting or technical knowledge required. If you can draw a flowchart, you can build a workflow.

What happens to rejected pages in the approval workflow?

Rejected pages stay in draft with reviewer comments. The system can create Jira issues, notify authors via email or Slack, and maintain the full rejection history.

Can I add approval workflows to existing Confluence pages?

Yes, apply workflows to existing pages without migration. Bulk-apply to hundreds of pages at once, or use different workflows based on labels, space, or content type.
Tim Böhmer

Tim Böhmer, Sales Lead

Bring structure to your Confluence content lifecycle

Documentation needs review before publication. Aura Workflow provides the approval process, automation, and compliance tracking to manage content properly from draft to archive.

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