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Data Protection & Security Toolkit

Safeguard your Atlassian environment and facilitate data governance

The Data Protection and Security Toolkit combines a set of different tools to help administrators achieve and retain compliance to standing data privacy laws and regulations like the GDPR (DSGVO) or company policies suggested by the workers council (Betriebsrat). The app offers three main sets of functionalities around user anonymization, advanced content scanning and the communication of new policies.

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Trusted by teams worldwide

  • Deutsche Telekom
  • DKB
  • Dropbox
  • ESA
  • Fannie Mae
  • Lufthansa Systems
  • Mercedes-Benz
  • T-Mobile
  • UNICEF

Here's what the Data Protection & Security Toolkit can do

This app enables organizations to locate, manage, and anonymize sensitive data within Jira and Confluence to become GDPR compliant.
Data Protection – User Anonymization

User Anonymization

To comply with the EU’s General Data Protection Regulation (GDPR), admins and security/compliance managers have to make sure there is no personal data in the system for people who are no longer part of the organization. Make sure to remove user’s names without loosing the content they created with the user anonymization feature.

How to anonymize users
Data Protection – Automatic Threat Response

Automatic Threat Response

It’s hard to control what kind of information users enter into Jira and Confluence. They might inadvertently or naively enter sensitive personal data, credit card information, login credentials, IP addresses etc. All of these represent a serious security risk. To have a way to surface and process such occurrences is essential to keep instances clean and worry-free.

How to clean up your instance
Data Protection – Policy Announcements

Policy Announcements

Jira and Confluence offer notification banners out of the box. But they are very limited and there is no way to create rich text push-style notifications with images, embedded videos, etc. Bypass this disadvantage by using the ‘Announcer’ module inside the Data Protection and Security toolkit. Create custom messages that can reach a specific target audience within your instance. Collect feedback on acceptance and analyze the corresponding statistics.

Video: Announcements in Jira Cloud

Explore, learn, connect

Here’s a suite of resources to help you get to know the Data Protection & Security Toolkit.

  • Marketplace

    GDPR tool to help with compliance. Find passwords, anonymize users & content, remove sensitive information (PII), get user consent

  • Product advice

    Need help deciding which app solution would be perfect for your team? Want to clarify and compare app features with a real person?

  • Documentation

    User guides, how-tos, technical specs, and troubleshooting.

  • YouTube

    Demos, tutorials, webinars, interviews, and fun stuff.

  • LinkedIn

    Latest product updates, event news, and maybe the odd meme.

  • Support

    We want to hear your problems, ideas, dreams, existential crises…

Use cases

Data Protection and Security Toolkit Confluence

Anonymize Jira and Confluence users for GDPR compliance

Security and Compliance
Read use case
Data Protection and Security Toolkit

Find and process sensitive data in Jira and Confluence

Security and Compliance
Read use case

What customers think of
Data Protection & Security Toolkit

Paulina Luan

“This is a great tool, we got an official approval from our data protection department, which certify that our atlassian tools are now fully compliend. I want to say a big thank to the Actonic Support Team, who helped us to implement and configure this tool. Good Job!”

Jürgen Feldengut

“GDPR and Security for Jira is a very helpful tool with great support for rights management, automation and helps to fulfill the requirements of DSGVO. Actonic is very supportive and helps their users to make the best out of their app. M. Wowra and G. Kasmann gave me a great presentation about the advantages of the app. Well done!”

Brad Pitty

“Very useful tool, I especially appreciate user anonymizer, as it saves a lot of my time and efforts, I can quickly find all the data I need and at the same time ensure compliance with the GDPR. Other modules are also very helpful, but we don’t use them right now. Where could I find more use cases for the data rules module? Thank you.”

Oliver Schukay

“Great Job! The support is awesome, answered all the questions I had in no time!”

Stuff you probably want to know

What types of sensitive data can the Data Protection and Security Toolkit identify?

The Data Protection and Security Toolkit can detect various types of sensitive data, such as passwords, credit card numbers, and other personal information. It relies on customizable rules using regular expressions, allowing users to tailor the detection to their specific needs. In addition to the detection itself, users can also define rules to automatically process the found data, for example delete it, anonymize it, add a comment, send an e-mail, etc.

How does the Bulk User Anonymization feature work, and who can access it?

The Bulk User Anonymization feature enables administrators to anonymize multiple users in Jira Data Center in one operation. This feature is especially useful for organizations needing to comply with data privacy regulations by quickly anonymizing user data on demand.

Can the Data Protection and Security Toolkit operate in both Jira and Confluence environments?

Yes, the application is designed to integrate seamlessly with both Jira and Confluence within the Atlassian ecosystem, enabling consistent data protection across these platforms.

Nikoloz Surmanidze

Nikoloz Surmanidze, Product Owner

Let’s get this show on the road

Start working with the Data Protection & Security Toolkit today. Or book a personal demo and we’ll walk you through all the awesome things you can do with it.

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